Digital Archiving Policy

Advances in Science, Engineering and Society (ASES) is committed to the long-term preservation, accessibility, and integrity of all published scholarly content. The journal follows a comprehensive digital preservation strategy to ensure that academic works remain accessible to researchers and the global scholarly community for future generations.

1. Digital Preservation Strategy

Advances in Science, Engineering and Society (ASES) adopts a multi-layered digital preservation approach that integrates local and cloud-based storage, preservation networks, and third-party indexing services. This strategy ensures content durability, security, and uninterrupted access. Our preservation infrastructure includes:

Primary and Backup Servers:
All journal content is hosted on a secure primary server and mirrored on a backup server. In the event of server failure or technical disruption, the journal can be fully restored and operational within 48 hours.

Cloud Storage (Google Drive):
An additional, regularly updated copy of all journal content is securely stored on Google Drive, providing a reliable third layer of redundancy.

Open Journal Systems (OJS) Platform:
ASES operates on the Open Journal Systems (OJS) platform, which supports standardized preservation workflows and ensures structural consistency for long-term accessibility and archival reliability.

2. PKP Preservation Network (PKP PN)

As an OJS-based journal, Advances in Science, Engineering and Society (ASES) is integrated with the PKP Preservation Network (PKP PN). Through this network:

  • Published articles are securely archived across a distributed network of trusted preservation nodes.

  • The preservation process is automated and requires no manual intervention.

  • Continued access to journal content is ensured even in cases of data loss, system failure, or unexpected platform disruption.

PKP PN is widely recognised as a robust and dependable digital preservation solution within the global scholarly publishing ecosystem.

3. Manuscript and Data Preservation

ASES maintains high standards for the secure management and preservation of all submitted and published materials:

Accepted Manuscripts:
Final versions of all published articles are permanently archived on the journal platform and preserved through the PKP Preservation Network.

Rejected Manuscripts:
Manuscripts not accepted for publication are stored securely for internal reference. Authors may request the removal of their rejected submissions at any time.

Secure Storage:
All manuscripts and supplementary files are protected through encryption, controlled access permissions, and regular data integrity checks to prevent unauthorized access or data loss.

4. Website Archiving and Disaster Recovery

To ensure uninterrupted availability of the journal website and its scholarly content:

  • All website data and published articles are maintained on a live primary server, with a fully mirrored backup server.

  • System backups are performed regularly to minimize data loss and ensure rapid recovery during downtime.

  • Google Drive serves as an additional safeguard for preserving up-to-date copies of essential journal files and records.

5. Indexing and Third-Party Archival Support

Advances in Science, Engineering and Society (ASES) enhances the discoverability, accessibility, and long-term preservation of its content through inclusion in reputable indexing and abstracting services. These platforms maintain article metadata and, in many cases, provide access to full-text content, thereby extending the lifespan and impact of published research.

Current indexing and abstracting partners include:

  • Google Scholar

  • Crossref (with DOI assignment for persistent identification and citation)

  • ResearchGate

  • J-Gate

  • ROAD (Directory of Open Access Scholarly Resources)

  • Scilit

  • Semantic Scholar

  • WorldCat

  • Index Copernicus

These services collectively support the preservation of ASES content across multiple repositories, ensuring sustained visibility and scholarly impact.